LOWAC will be staging ARTSFEST 2023, July 15, 2023, on the grounds of the Muse on the grounds of The Muse – the Lake of the Woods Museum and the Douglas Family Art Centre – in downtown Kenora.
This call for artists is open to all artistic disciplines – Visual, literary, and performing arts!
You must be a paid LOWAC member to be considered for one of the available spots – so it’s a great time to renew your $30 membership if you haven’t at lowac.ca/membership! Our current plan is to pay a $100 honorarium to all exhibitors and $300 to performers. This aligns with the funding we have received to date, which is significantly less than in 2022, when we were eligible for a very significant Ontario Trillium Fund grant.
Selection will be juried by the LOWAC Board to ensure a broad spectrum of performers, artists and arts disciplines to fit within the available space and performance schedule. Due to the limits of space, submission of an application does not guarantee a spot. We will have a waitlist for those who aren’t selected if anyone must cancel.
Exhibiting Artist applications are now closed. The performer application deadline has been extended to Friday, May 12, 2023.
1. Cut and paste the Artist and/or Performer Application Questions and Exhibitor or Performer Contract into an email and return to lowaccoordinator@gmail.com.
2. Please be sure to answer all questions.
You may choose to cut, paste and complete your information in a word or text document but we would prefer to receive the information in an email. This simplifies file management for our event coordinator.
You can also request an email version of the application and contract by emailing lowaccoordinator@gmail.com.
EXHIBITING ARTISTS APPLICATION QUESTIONS
Exhibitors will be set up under tents throughout the Memorial Park grounds. A $100 honorarium is being paid to each exhibitor. Registration includes 1 table and 2 chairs with some space for display.
Artist Name:
Address:
Telephone:
Email address:
Website or social media links:
Please describe your medium, Ex: Painting, Sculpture, jewelry, writing
Please include an Artist Statement:
In your artist statement clearly describe your work and tell us a bit about you/your inspiration.
Why do you want to be a part of the event?
What is your relationship to Kenora/Lake of the Woods?
Workshops and Demonstrations:
Are you interested in holding demonstration or activity at your table? If so what would you do? Doing a workshop/demo is not considered a Feature Performer.
Please attach 2-3 images showing your work to your application email.
You are responsible for ensuring your work is professionally presented on table or standing displays/backdrop within the available space. Wind can be a factor so securing your artwork in some way is recommended. Due to the limits of space, very large pieces present challenges for display and should be arranged separately.
Feature Performers Application Questions
Application extended to May 31!
Performances will be staged on the pad at the lower level of the museum under a tent or moved indoors in bad weather. A $300 honorarium will be given for each performing group.
Artist Name:
Address:
Telephone:
Email address:
Website or social media:
Please highlight your medium, Example: Dance or improv Theatre, live story-telling
How many performers in your group?
What will you require for your performance?
Please include an Artist Statement:
In your artist statement clearly describe your work and tell us a bit about you/your inspiration.
Why do you want to be a part of the event?
What is your relationship to Kenora/Lake of the Woods?
ARTSFEST Vendor Contract
July 15, 2023
| Vendor’s Name, please print |
________________________________________________ (hereafter “Vendor”) and
________________________________________________ (hereafter “LOWAC and ARTSFEST Committee”) hereby agree to the following:
Location & Dates
The Vendor will display their work during ARTSFEST at the Memorial Park/MUSE grounds (300 Main St S, Kenora, ON) on Saturday, July 15, 2023
Set Up / Take Down
Set-up must be completed between 7:00 am & 8:45 am with tear-down not commencing before 6 pm. ARTSFEST will officially begin at 9 am and end at 6 pm. Vendors are required to have their table/booth in operation during these times. LOWAC volunteers will be available to give vendors respite (water, washroom breaks, etc.) for brief periods during this time.
Booth Space
Vendors will be provided with a covered booth space under either a 10’ x 10’/15’ or 20’ x 20’ foot tent. Space for each vendor will include an 8-foot table + 2 chairs and a few feet in front and behind their tables for screens, etc. These arrangements will be discussed individually. The Vendor will provide all decorations and equipment necessary to operate the booth.
ARTSFEST is an outdoor event, rain or shine! The vendor is advised to bring a tarp to protect their work in case of bad weather. Not all the booth tents will have walls. Please advise if this is a concern.
ARTSFEST Committee will enlist the help of volunteers to relieve vendors as needed for the duration of the event. It is advised that the vendor bring their own drinking water and re-usable cups. Please note that, out of respect for our downtown restaurants, there will not be food vendors on site so please bring food preferences. Light snacks and water will be available in the LOWAC Green Room.
Honorariums:
Lake of the Woods Arts Community (LOWAC) will pay an honorarium of $100 to each vendor exhibiting their work during ARTSFEST. This honorarium will be paid in cheque to the vendor at the end of the exhibit day and also covers any demonstrations held by the vendor.
The Vendor agrees to abide by the following guidelines:
* Failure to abide by the guidelines may result in the vendor’s forfeiture of the honorarium.
The vendor will not be permitted to pack up their booth prior to 6 pm. (Please try to ensure you have enough work to exhibit for the duration of the festival).
LOWAC, the ARTSFEST Committee, partners and contracted service providers (tents, sound, video, etc.) will not be held responsible for any damages due to weather, theft or other circumstances.
The Vendor attests that all their products are authentic and created by the vendor themselves. Cultural appropriation is not condoned by LOWAC and the ARTSFEST Committee and the vendor must remove any items deemed inappropriate by the ARTSFEST Committee.
The Vendor will be responsible for any required permits, licenses, or taxes.
For the comfort and safety of all artists and attendees, smoking is not permitted on the ARTSFEST grounds.
LOWAC, the ARTSFEST Committee and assigned photographer(s) are permitted to take photographs of the booths and vendors and use these photographs for advertisement, promotion and archival purposes.
LOWAC and the ARTSFEST Committee is committed to providing a discrimination-free event. The vendor will not be permitted to behave in a discriminatory fashion towards any other artist, volunteer, or attendee.
In witness to their agreement to the terms of this contract, the parties affix their signatures below:
____________________________________ _________________________________
LOWAC and ARTSFEST Committee, signature Vendor, signature
Date: _______________________________ Date: ____________________________
Address: (City, state, postal code) Address: (City, state, postal code)
_________________________________ _________________________________
_________________________________ _________________________________
________________________________ _________________________________
Send questions to lowaccoordinator@gmail.com.
NOTE:
This contract does not guarantee acceptance in ARTSFEST. Final selection of artists will occur through a jury selection to ensure a diverse mix of artists and artistic disciplines. Confirmation of acceptance will occur through return email by end of May/early June 2023.
Performer Contract
July 15, 2023
| Vendor’s Name, please print |
_____________________________________________ (hereafter “Performer”) and
_____________________________________________ (hereafter “LOWAC and its ARTSFEST Committee”) hereby agree to the following:
Location & Dates
The Performers will arrive 45 minutes before their performance time and will check in with the volunteer in the Green Room at ARTSFEST at Memorial Park/MUSE grounds (300 Main St S, Kenora, ON). The Green Room is located in the lower level of the Museum.
The Performer has committed to a 45min performance set.
Set up / sound-check/take down
There will be 30 minutes between performances for a 15-minute take-down/setup and 15-minute sound check. We will have a sound technician (Steven Wolfe) present for setup and sound check. There will also be volunteers available to help you with setup/takedown. Please indicate your technical requirements below.
Equipment
You are required to bring your own instruments ex: guitar, harp, bass, amps, drum-kit, etc. We will have microphone’s, microphone stands, cables, and DI’s available to you through our sound technician, as well as monitors and speakers. Please send your equipment list of what instruments you are bringing and what equipment you require to the along with your submission.
You will have the ability to check your instruments in at the Green Room with a volunteer upon your arrival for safe keeping and monitoring. This will be located in the Board room of the Lake of the Woods Museum, with a door accessible from the courtyard for performers, exhibitors and volunteers. We encourage all the performers to come and enjoy the festival prior to their 45-min call time.
Booth Space
Some performers may also be exhibitors and require a booth space, which will be provided under either a 10’ x 10’ or 20’ x 20’ foot tent. Space for each performer/exhibitor will include an 8-foot table + 2 chairs and a few feet in front and behind their tables for screens, etc. These will be arranged individually. The performer/exhibitor will provide all decorations and equipment necessary to operate the booth.
ARTSFEST is an outdoor event, rain or shine! You are advised to bring a tarp to protect your work in case of bad weather. Not all the booth tents will have walls. Please advise if this is a concern.
Rain plan for performances
We will be moving performances into the Parlor of the Lake of the Woods Museum, if heavy weather such as an electrical storm occurs, so please arrive to perform regardless of weather conditions.
Power for Booths
There is limited available power for the exhibitor tables. Please let us know ahead of time if you require power at your table and we will do our best to accommodate you. However, we highly recommend you arrive with all of your devices fully charged. There will be an indoor charging station in the Green Room.
Food and Accommodations
ARTSFEST Committee will enlist the help of volunteers to relieve performers/exhibitors at their tables as needed for the duration of the event. A volunteer will be present at all times to monitor the Green Room space for instrument storage and performer check-in. It is advised that all performers bring their own drinking water and re-usable cups. Light snacks and water will be available in the LOWAC Green Room.
Honorariums
Lake of the Woods Arts Community (LOWAC) will pay an honorarium of $300 for performances during ARTSFEST. This honorarium will be paid in cheque to the performer at the end of their performance.
The Performer agrees to abide by the following guidelines
* Failure to abide by the guidelines may result in the vendor’s forfeiture of the honorarium.
The performer is committed to arriving 45 minutes before performance slot. (Please try to ensure you have enough material for the full 45-minute performance time).
LOWAC, the ARTSFEST Committee and contracted service providers (tents, sound, video, etc.) will not be held responsible for any damages due to weather, theft or other circumstances.
Cultural appropriation is not condoned by LOWAC and the ARTSFEST Committee and Performer’s must remove any items/performance elements deemed inappropriate by the ARTSFEST Committee.
The Performer will be responsible for any required permits, licenses, or taxes.
For the comfort and safety of all artists and attendees, smoking, alcohol and any other illegal substances are not permitted on the ARTSFEST grounds.
Media Release Consent
LOWAC, the ARTSFEST Committee and assigned photographer(s) are permitted to take photographs of the performance and use these photographs for advertisement, promotion and archival purposes.
LOWAC and the ARTSFEST Committee are committed to providing a discrimination-free event. The performer will not be permitted to perform or behave in a discriminatory fashion towards any artists, volunteers or attendees.
In witness to their agreement to the terms of this contract, the parties affix their signatures below:
____________________________________ _________________________________
LOWAC and ARTSFEST Committee, signature Performer(s), signature
Date: _______________________________ Date: ____________________________
Address: (City, state, postal code) Address: (City, state, postal code)
_________________________________ _________________________________
_________________________________ _________________________________
________________________________ _________________________________
Send questions to lowaccoordinator@gmail.com.
NOTE:
This contract does not guarantee acceptance in ARTSFEST. Final selection of artists will occur through a jury selection to ensure a diverse mix of artists and artistic disciplines. Confirmation of acceptance will occur through return email by end of May/early June 2023.
Successful applicants will be notified via email
in late May.
If you have trouble using email for you application you can call Everette Fournier (former ARTSFEST coordinator) 902-999-7632 for assistance.