LOWAC is looking to contract the freelance services of an event coordinator for the 2024 spring/summer season to work with our board, volunteers, event participants, and community partners to optimize relationships and deliver on all project goals related to our activities over the next several months – including ArtsFest (July 20, 21), Matiowski Market, Coney Island Music Festival, membership, and fundraising (ongoing).
The deadline to apply is Tuesday, March 19, 2024
Submit a brief proposal outlining your skills and how you’ll approach the contract along with a resume and 2 references to lowacdirectors@gmail.com. Please use subject line: Freelance Coordinator Contract 2024. Questions can be directed to this email as well.
Under the direction of the LOWAC board and with the assistance of project volunteers, the contractor will carry out the following duties:
- Coordinate and communicate with event volunteers, participants, and partners.
- Work to keep events on schedule, within stated budgets, and running smoothly.
- Organize, confirm, and schedule event exhibitors, feature presenters, and KIDS ZONE activities for ArtsFest. Assist with site map, including tent and activities layout.
- Communicate with visual and performing artists for ArtsFest (approximately 35 to 40) while managing artists’ needs and expectations, including setting reasonable boundaries.
- Organize and host LOWAC table at the Matiowski Market (May 18, July 1, and July 10)
- Organize volunteers and participation at ConeyFest 2024 Sunday, July 28 (details to be confirmed).
- Reach out to community members and businesses to procure event sponsorship as well as partnerships, participation, and value-added incentives.
- Schedule and organize planning meetings (both in-person and on Zoom).
- Assist in marketing and communications.
- Assist with post-event follow-up tasks including sending recognitions and thank you notes.
- Support ongoing membership and fundraising activities.
- Attend monthly LOWAC board meetings (the second Wednesday evening of each month).
- Track and report hours on a weekly basis.
- Attend a weekly check-in with board representatives.
Assets
- Flexible, open-minded, and passionate about the arts, and about supporting the experiences of diverse participants in the arts and our community.
- Excellent interpersonal skills, including effective verbal and written communication abilities.
- Comfortable contacting and communicating with community members, businesses, and organizations to seek donations, participation, partnership, sponsorship, volunteers, and other involvement.
- Ability to handle multiple, competing tasks and deliver work on deadline and within budget.
- Competent computer skills, including a familiarity with Microsoft Office (Word, Excel) or similar products (Pages, Numbers), social media (Facebook, Instagram), Zoom, Google (Gmail, Google Docs, Google Drive, Google Surveys), and WordPress. Training and support available.
- Access to a computer, internet, and local transportation is required. These expenses are not included in the contract, but can be discussed.
- Previous grant-writing experience would be considered an asset.
Contract start/end date
To be determined based on successful candidate’s availability, but ideally beginning no later than April 15 and continuing through July 31, 2024.
Compensation
$25/hour for a total of $10,500 invoiced and paid monthly. Monthly billing amounts will be confirmed once start date is finalized. Living expenses and accommodations are not included. Additional hours will be added as new funding comes in. This will be discussed with the contractor.
The contractor is responsible for making their own remissions to the government as required (GST, etc).
Our amazing past coordinators all did a wonderful job and we salute each of them!
